Client Portal Software for Payroll Providers
Onboard business clients, collect timesheets and signed forms, automate recurring workflows, and manage billing — all from one secure, branded portal.
One secure hub per client
Give each business client a branded portal to submit documents, review tasks, message your team, and handle billing.
Online timesheets
Collect employee hours through smart timesheet forms that save directly to the client record — no more paper or spreadsheets.
Streamlined onboarding
Bring new payroll clients on board with guided intake forms and a smooth account activation flow.
Signed forms, tracked
Collect authorizations and agreements by e-signature with a complete audit trail for every document.
Automated workflows
Standardize recurring payroll processes so every pay cycle and every client follows the same reliable steps.
Simple recurring billing
Invoice clients and collect card or ACH payments, including automated recurring charges.
What Payroll Providers Use Ledger Client Suite For
New Client Onboarding
Bring new payroll clients on board with guided intake forms that capture company info, employee counts, pay schedules, and tax details. Everything is saved to the client record — no re-keying from paper forms.
Timesheet Collection
Replace emailed spreadsheets and paper timesheets. Clients submit employee hours through smart timesheet forms with daily entries and e-signatures, saved directly to their folder.
Signed Authorizations
Collect payroll tax authorizations (8655, POA), direct deposit forms, and service agreements by e-signature. Every signing is recorded with date, time, and IP in a compliance-ready audit trail.
Recurring Pay-Cycle Workflows
Standardize what happens every pay period: remind clients to submit timesheets, process payroll data, generate pay stubs, file tax deposits. Workflow automation keeps every cycle on track.
Client Billing
Invoice payroll clients on a recurring schedule. Accept card or ACH payments directly through the portal — no separate billing system needed.
Who It's Built For
- Independent payroll providers managing 10–100+ business clients.
- Accounting firms that offer payroll as an add-on service alongside tax and bookkeeping.
- Payroll bureaus that need a branded, professional client portal instead of generic file sharing.
- Any payroll operation that wants to stop chasing timesheets and signed forms by email.
Frequently Asked Questions
Can clients submit timesheets directly in the portal?
Yes. Smart timesheet forms support daily entries with fields for hours, job codes, and employee e-signatures. Submitted timesheets are stored in the client's document folder.
Does the platform handle payroll tax filings?
Ledger Client Suite manages the client-facing workflow — collecting data, documents, and signatures. The actual payroll processing and tax filings are handled by your firm using your existing payroll software.
Can I set up different workflows for weekly vs. biweekly clients?
Yes. Workflow Automation lets you create separate workflow templates for different pay schedules and assign them per client.
Is there a per-employee charge?
No. Pricing is based on your firm's subscription plan, not the number of employees your clients have.
Run payroll operations from one place
Start your free 14-day trial and launch a branded portal for your payroll clients in minutes.